None of this changes how sending a document for signature works at its core — open a PDF, place fields, add signers, send. These three additions sit inside that same flow and remove friction at three specific points senders kept running into.
1. Choose what signers' copies include
Every completed signature request is sealed and produces a Certificate of Signing & Seal page — that's the evidence trail behind the signature, and it isn't optional. What's new is a choice about who sees that page attached to their own copy.
- Your copy (the sender's) always includes the Certificate & Seal page. This doesn't change and can't be turned off — it's your record.
- A new checkbox in the send-confirmation step lets you leave the Certificate & Seal page out of the copy your signers receive by email, if you'd rather they just get the signed document itself.
- The document is sealed and certified exactly the same either way. The fingerprint, the audit trail and the Certificate all still exist and are stored with your copy — the checkbox only controls whether that one extra page is included in what a signer personally gets.
Use it when you want signers to receive a clean, minimal copy of just the document they signed, while you keep the full evidentiary record for your own files — a signed lease going to a tenant, for instance, where you don't necessarily want to hand over the full audit page but still need it yourself.
2. Contact autofill when adding signers
Adding signers used to mean typing out the same names and email addresses again for every document you sent to the same people. Now, as you type into either the name or email field when adding a signer, matching contacts already saved to your account appear as suggestions — pick one and both fields fill in at once.
This is the same contact-matching behind the Video Signing Room's invite screen, now available in the regular Send for Signature flow too, so repeat signers — a recurring client, a co-owner, your own team — don't need to be retyped every time.
3. A chooser when a page already has signature boxes
If you open a document that already has signature or initial boxes placed on it — from an earlier session, or a template — and click Send for Signature, you'll now see a "Signature Requests Found on Form" chooser instead of the app guessing what to do:
- Collect Signatures Now — goes straight to the send screen using the boxes already on the page.
- Place More Signatures — skips sending and drops you back into placement mode to add or adjust fields first.
- Video Signing Room — starts a live video signing session instead of an emailed request.
This replaces what used to be a silent assumption about which of those three you wanted — now it's an explicit choice every time the situation is ambiguous.
How these compare to a typical e-signature tool
| Situation | Typical e-signature tool | EZ PDF Editor |
|---|---|---|
| What signers receive | Usually a fixed package — the same certificate page for everyone | You choose whether signers' copies include the Certificate & Seal page; your own copy always does |
| Adding a repeat signer | Retype their name and email each time | Autofills from your saved contacts as you type |
| Reopening a document with existing fields | Often assumes one path silently | Asks explicitly: send now, add more fields, or go live on video |
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Send for signature →Nothing about the evidence trail changes
It's worth repeating: the certificate opt-out only affects the copy a signer personally receives by email. Sealing, hashing and the audit trail behind every signature request happen exactly the same way regardless of that checkbox, and your own copy — the one you'd rely on if a signature were ever questioned — always keeps the full Certificate of Signing & Seal page. Nothing here trades away evidence; it just controls presentation.
FAQ
What does the certificate opt-out checkbox do?
It controls whether the copy emailed to your signers includes the trailing Certificate of Signing & Seal page. Your own copy always includes it, regardless of this setting.
Does turning off the certificate for signers make the document less official?
No. The document is sealed and certified exactly the same way either way — the fingerprint, the audit trail, and the Certificate itself all still exist and are stored with your copy. The checkbox only decides whether that one extra page is included in what a signer personally receives.
How does the contact autofill know who to suggest?
It matches against the contacts already saved to your account — the same list used elsewhere in the app, including the Video Signing Room's invite screen. Start typing a name or email and a matching contact appears; pick it to fill both fields at once.
What happens if a page already has signature boxes when I click Send for Signature?
A "Signature Requests Found on Form" chooser appears instead of sending immediately, since the app can't assume what you want to do with boxes that are already there. Pick Collect Signatures Now to send right away, Place More Signatures to add more fields first, or Video Signing Room to sign live instead.
What's the difference between Collect Signatures Now and Place More Signatures?
Collect Signatures Now goes straight to the send screen using the signature boxes already on the page. Place More Signatures skips sending and drops you back into placement mode so you can add or adjust fields before you send anything.